Running an Airbnb can be an exciting venture, but it’s also filled with many tasks that need to be handled efficiently. One of these tasks includes coordinating the cleaning schedule with your cleaner. Since your cleaner does not have access to your Airbnb calendar, sharing important information such as guest check-in and check-out dates can become a tedious task. But hey, relax! In this blog post, we will walk you through the steps of how you can share your Airbnb calendar with your cleaner seamlessly. Let’s dive right in!
Understanding the Importance of Sharing Your Airbnb Calendar
Before we get into the nuts and bolts of sharing your Airbnb calendar, let’s first explore why it’s essential. Hosting on Airbnb entails maintaining a clean and welcoming space for your guests – this is where your cleaner comes in. They ensure the property is spick-and-span before each guest’s arrival.
By sharing your calendar with your cleaner, they’ll know when to clean without having to constantly reach out to you for updates. This not only saves you time but also prevents any miscommunication about cleaning schedules. Additionally, in case of last-minute bookings or cancellations, your cleaner will be notified immediately, allowing them to adjust their schedule accordingly.
Accessing Your Airbnb Calendar
To start sharing your Airbnb calendar, you need to know how to access it. Sign in to your Airbnb account and go to the ‘Host’ tab at the top of the page. From there, select ‘Calendar’. Here, you’ll see all of your listings displayed in a monthly view along with all the bookings.
The calendar provides detailed information about each booking, including check-in and check-out dates, guest details, and reservation status. This is the information you’ll be sharing with your cleaner.
Exporting Your Airbnb Calendar
Now that we know where to find the calendar, let’s understand how to export it. On your Airbnb calendar page, find the ‘Availability settings’ or ‘Sync calendars’ option, and click on it. This will take you to a new page where you can see the ‘Export Calendar’ option.
Click on ‘Export Calendar’, and Airbnb will generate a unique link for your calendar. This link is in iCal format, which is a universally accepted format for calendars and can be opened using any standard calendar application.
Understanding iCal Format
As we mentioned, the link you get from Airbnb is in iCal format. But what exactly does this mean? iCal is a file format that allows users to send meeting requests and tasks to others, irrespective of the kind of calendar application they are using. It’s an incredibly useful tool, especially when sharing calendar information with others who may not be using the same platform as you.
iCal format allows you to share your Airbnb calendar without giving your cleaner access to your Airbnb account. They can view the calendar details using any standard calendar application like Google Calendar or Apple Calendar.
Sharing The Airbnb Calendar With Your Cleaner
Now we come to the main part – sharing the calendar with your cleaner. Once you have the iCal link, simply share it with them. They can then use this link to import your Airbnb calendar into their preferred calendar application.
Your cleaner will now be able to see all upcoming bookings, including check-in and check-out dates. Remember, this is a read-only version of your calendar. Your cleaner cannot make any changes to your reservations or other settings.
Keeping Your Cleaner Updated
The best part about sharing your Airbnb calendar this way is that any changes you make to your calendar, such as new bookings or cancellations, will automatically update on your cleaner’s calendar. This essentially means that once you’ve shared the iCal link with your cleaner, you won’t have to constantly update them about changes in reservations – it’s all done automatically!
That being said, keep in mind that some calendar applications only refresh the iCal feeds every few hours. So, if there are last-minute changes, it’s always best to notify your cleaner directly just to be on the safe side.
We understand that privacy is a significant concern when sharing calendars. You may not want your cleaner to have access to guests’ personal information. The good news is that the iCal link only shares booking dates and reservation status – personal details of guests are not included. This way, your guests’ privacy is maintained while ensuring your cleaner stays updated with the cleaning schedule.
In conclusion, sharing your Airbnb calendar with your cleaner not only makes communication more efficient but also enhances guest satisfaction by ensuring a clean and welcoming space. So go ahead and start sharing that calendar!
Using Automation Tools for Seamless Scheduling
Automation tools can further streamline your Airbnb cleaning schedule. For instance, tools like Your Porter App, iGMS, and Hostaway allow you to automate messages to your cleaner as soon as a booking is made or a guest checks out. This can be an added layer of communication along with sharing the calendar to ensure your cleaner is always in the loop.
These automation tools can also help manage other aspects of your Airbnb hosting experience, such as automated messaging, managing multiple listings, and more. The integration with the iCal calendar ensures that your cleaner gets timely updates about bookings and changes.
Regularly Checking Your Calendar
Although your cleaner now has access to your Airbnb calendar, it is still crucial for you to regularly check your own calendar. This allows you to stay on top of any sudden changes in bookings or cancellations which might require immediate attention.
Maintaining a hands-on approach ensures you can quickly address any miscommunications or challenges that might arise. In turn, this helps maintain a high standard of cleanliness and organization in your Airbnb property.
Communicating Effectively With Your Cleaner
Sharing your Airbnb calendar with your cleaner is an excellent step towards effective communication. However, keep in mind that communication should not stop there. Regular check-ins with your cleaner can help address any questions they may have about specific guests’ needs or house rules.
For example, some guests might be sensitive to certain cleaning products or may have special requests regarding cleanliness. Conveying these details to your cleaner will help them provide the best service possible while also ensuring guest satisfaction.
Monetizing Cleaning Fees
The cleaning process is a significant part of maintaining your Airbnb property and ensuring guest satisfaction. Therefore, it is essential that you factor in the cleaning costs while setting your Airbnb rental fees.
Airbnb allows you to add a cleaning fee to your listing. This way, you can cover the cost of professional cleaning services without bearing it out of your pocket. It also communicates to the guests that you prioritize cleanliness in your property.
Ensuring a Smooth Check-In and Check-Out Process
While sharing your calendar with the cleaner focuses primarily on cleaning schedules, it can also aid in ensuring a smooth check-in and check-out process for your guests. By knowing exactly when a guest is due to check-in or check-out, your cleaner can ensure that the property is clean and ready for each guest’s arrival and is promptly cleaned after each guest’s departure.
This not only creates a positive impression but also reduces the possibility of negative reviews about cleanliness or readiness of the home. A well-kept home is one of the most significant factors contributing to high guest satisfaction and could lead to positive reviews and repeat bookings.
Setting Expectations With Your Cleaner
Finally, clear expectations with your cleaner are paramount. While sharing the Airbnb calendar will help them understand when they need to clean, it’s equally important to communicate what cleaning tasks need to be performed. This could range from general tidying up to more specific tasks like replenishing toiletries or setting out fresh linens.
A comprehensive checklist can be a handy tool in this regard. It can provide a detailed breakdown of all the tasks that need to be completed before and after each guest’s stay. This ensures consistency in cleanliness standards and guarantees that no task is forgotten or overlooked.
Thus, sharing your Airbnb calendar with your cleaner is an efficient way to harmonize operations. It ensures that your cleaner has a clear understanding of their cleaning schedule and can plan their tasks accordingly. Coupled with effective communication, automation tools, and setting clear expectations, it ensures your Airbnb property is always ready to welcome guests.
Frequently Asked Questions
1. Can my cleaner modify my Airbnb bookings?
No, the iCal link you share with your cleaner provides a read-only version of your calendar. Your cleaner cannot make any changes to your reservations or other settings.
2. Does the iCal link share personal information about my guests?
No, the iCal link only shares booking dates and reservation status with your cleaner. Personal details of guests are not included, ensuring their privacy.
3. How often does the shared Airbnb calendar update?
Any changes you make to your Airbnb calendar will automatically update on your cleaner’s calendar. However, bear in mind that some calendar applications only refresh the iCal feeds every few hours.
4. Can I revoke my cleaner’s access to the Airbnb calendar?
Yes, you can revoke access at any time by resetting the iCal link from your Airbnb account.
5. Do I need to check my calendar even after sharing it with my cleaner?
Yes, it is advisable to check your own calendar regularly to stay on top of any sudden changes in bookings or cancellations that might require immediate attention.
6. Can I automate messages to my cleaner as soon as a booking is made?
Yes, automation tools like Your Porter App, iGMS, and Hostaway allow you to automate messages to your cleaner as soon as a booking is made or a guest checks out.
7. How can I ensure effective communication with my cleaner beyond sharing the calendar?
Regular check-ins with your cleaner can help address any questions they may have about specific guests’ needs or house rules. Also, a comprehensive cleaning checklist can provide detailed guidance on cleaning tasks that need to be performed.
8. Can I add a cleaning fee to my Airbnb listing?
Yes, Airbnb allows you to add a cleaning fee to your listing, which can cover the cost of professional cleaning services.
9. How does sharing the calendar with my cleaner help in ensuring a smooth check-in and check-out process for my guests?
Having the cleaner aware of the check-in and check-out times ensures that the property is clean and ready for each guest’s arrival and is promptly cleaned after each guest’s departure.
10. What is iCal format?
iCal is a file format that allows users to send meeting requests and tasks to others, irrespective of the kind of calendar application they are using. It’s useful when sharing calendar information with others who may not be using the same platform as you.
11. What should I do in case of last-minute bookings or cancellations?
If there are last-minute changes, it’s always best to notify your cleaner directly just to be on the safe side, even though the shared calendar will be updated automatically.
12. Can my cleaner see past bookings on the shared calendar?
Your cleaner will only be able to see current and upcoming bookings on the shared calendar, not past bookings.
13. Can multiple cleaners access the same Airbnb calendar?
Yes, you can share your Airbnb calendar link with multiple cleaners. They can all access it independently using their preferred calendar application.
14. Do all standard calendar applications support iCal format?
Yes, iCal is a universally accepted format for calendars and can be opened using any standard calendar application like Google Calendar, Apple Calendar, etc.
15. Is it necessary to use automation tools for scheduling?
While not necessary, automation tools can add an extra layer of communication and ensure your cleaner gets timely updates about bookings and changes. They can also help manage other aspects of your Airbnb hosting experience, such as automated messaging, managing multiple listings, and more.
By mastering the art of sharing your Airbnb calendar with your cleaner, you make a step towards making your hosting journey a seamless one. It’s an essential part of ensuring that everything runs smoothly behind the scenes to create a perfect stay for your guests. Remember, effective communication coupled with the right tools can make a significant difference in managing your vacation rental. Stay organized, maintain clear communication lines, and you are on the path to success!